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Responsibility of DPOD
DPOD is responsible for annual reporting and accounting for programme and project grants received from Danida. Accordingly, DPOD is also obliged to inform Danida about cases of well-founded suspicion and proven fraud, including corruption and possible misuse and mismanagement of Danida funds.
When informed by member and/or partner organisations about such cases, DPOD will first attempt, without delay, to verify the validity of the information received. Subsequently, unless the claims are found to be baseless, Danida will be informed about the case and about actions to be taken to clarify or rectify the matter by the partner organisation, the member organisation and DPOD.
DPOD’s report to Danida will be based on information received from the Danish and the local partner organisation (see below) including DPOD’s assessment of how the member and partner organisation are handling the matter.
Responsibility of member organisations
Member organizations are obliged, without delay, to inform DPOD about any suspected or proven fraud, corruption, misuse of funds or serious irregularities in connection with grants approved by the Danish Disability Funds or single projects administered by DPOD in cooperation with individual member organisations.
In cases where suspicion is raised, the member organisation and DPOD will, in consultation with the partner organisation, jointly decide on the necessary action to be taken to establish whether or not suspicion is well-founded. In cases where fraud, misuse of funds or serious irregularities are proven, DPOD will – without delay – inform Danida, as well as the respective auditors of the member and partner organisations and the DPOD auditor.
Any proven fraud, misuse of funds or serious irregularities can be grounds for cancellation of the Funding Agreement in question between DPOD, the Danish member organization and its partner organisation abroad. Depending on the case, disciplinary, civil and/or legal action may be appropriate. A further consequence of such wrongdoing can be exclusion from any future DPOD-funded activities.
Responsibility of partner organisation
Partner organisations are expected to react immediately if they have reason to suspect fraud, corruption, misuse of funds and assets, or serious irregularities, or if suspicious activities are brought to their attention by employees, expatriate personnel, advisors, beneficiaries or other members of the public. Local partners are expected, without delay, to inform their Danish partner about the situation as well as the proposed intervention and measures to be taken.
In clear cases of fraud or corruption, local partner organisations are expected, without delay, to inform their Danish partner about the case and steps already taken or planned in order to resolve the matter and avoid similar case to occur.
Responsibility of expatriate personnel
An employee posted abroad and supported by member organisations and DPOD is obliged, firstly, to inform his/her superior about any suspected or proven fraud, misuse of funds or serious irregularities in connection with Danida supported activities. If no proper or sufficient action is taken, expatriate personnel must inform the Danish member organization and DPOD immediately to ensure possible follow-up.
Any proven fraud, misuse of funds or serious irregularities committed by expatriate personnel supported by DPOD can be grounds for immediate cancellation of funding of expatriate development workers. Depending on the case in question, civil and/or legal action may be appropriate. A further consequence of any such practice can be exclusion from any future DPOD-funded employment.
Responsibility of local and/or Danish auditors
If local or Danish auditors become aware of any kind of fraud, misuse of funds, serious irregularities or significant breaches of the project or funding agreements with DPOD in connection with the auditing of accounts of Danida grants to development projects and activities, it is their duty to notify the management of the local partner, the Danish member organisation and DPOD immediately. The remarks of the local and/or the Danish auditors are to be submitted together with findings on the matter.